Now, when we are using software to create the different documents, files, images, websites etc, the software developers are consistently working on how to improve the software and to develop more accessible and user-friendly applications. This leads to a major problem after a while, that some old formats are not supported by the new and advanced versions off the same application or software. This can be a major threat to some important project that you developed a while ago because it may not even be supported by any software again and get wasted. This is why you should always save your files in different formats according to your planning whether you want to save it for short period of time, or a long duration.
Short-Term Data Safety
If you are looking for saving your data for operating it again after some time and saving it along the way, you can plan to save your data accordingly. Such as, the files you have developed for your companies software, can only be adjusted to their software because of copyright. The risk however is high when it comes to saving your files, which why some formats like MP3, JPEG, xlx, .rtf, all are widely used among different companies and can be predicted that they will be around here for some time before you have to worry about your hard work going to any waste.
Long-Term Preservation of Data
Some standard formats are advised by experts even for safe-keeping of your work and to store them for a longer period of time as they are the widespread formats internationally, so they are bound to stay around for you not to worry about. Some open formats are best for long term safety and storage of data, because of their common usage, the future can be predicted with their presence. These formats include PDF, PNG, HTML, RSS, TIFF etc. You can convert your files to the mentioned formats for long time preservation and guaranteed readability in the future.
Conserve your Files in Different Formats to Prevent Data Loss!
It is advised by all technical experts to convert your files into the long-term preservation formats for their safety and life; so that they are not lost. Some files are very important and have been created by a lot of time and effort, which cannot be lost only because of advancement in technology. It is great for us but ironically at the same time can create a problem which is why file conversion is important!
Some file formats are especially designed to save space as well. For example, when it comes to using the PDF format, it is an all-inclusive common format that saves all the work whether it is a presentation (ppt.), images (jpg, png, GIF etc), websites (HTML etc), books, word documents and so many more formats. Conserving files through conversion of formats is one of the most effective ways to prevent data loss and for better security of your work from any sudden loss or any unfortunate event.